How to Ensure Your Office Move Goes Smoothly

Whether your business is looking to expand or you’re downsizing, moving offices is an exciting time. However, ensuring your relocation goes off without a hitch isn’t easy. The following tips will explore some of the hurdles you’ll run up against and offer advice on how to clear them.

Create a Solid Roadmap

An office move doesn’t happen overnight. Sure, your team might all relocate on the same day, but the preparation and planning of your office move can take weeks and even months to get right.

This planning stage is crucial. It gives you a chance to speak to experienced consultants who can help you work through any concerns you might have before you fully commit to getting the ball rolling.

You need to consider the following:

  • What do you need from your new workspace?
  • What impact would you like the move to have on your team?
  • What location works for your staff and your business?
  • What items need taking and how will they be transported?

Create a detailed roadmap that breaks down each stage of the office move into easy-to-complete tasks to ensure you keep making progress at a good pace. Assign these tasks to appropriate team members and set up a checklist to keep on top of what’s still left to do.

Remember: it’s never too early to start planning your office move.

An office move is an opportunity to optimise your office and discover new ways  of working. Read our eBook outlining the key components of an office move,  step-by-step.

Involve Your Employees

Communicating with your staff is critical to the success of your office relocation. After all, what works for your business might not work for members of your team.

Be sure to involve your staff from the very start, letting them know the reasons for moving as far in advance as possible. Failure to do so can fuel rumours about your motives for relocating and create avoidable worry amongst your team.

Additionally, sending out online anonymous surveys to your staff is a great way of gauging their honest thoughts and opinions, and this feedback can aid your office move decision making.

It's important to reassure your team by reiterating the beneficial effects the office move will have on their daily lives: a fresh start can break up an ingrained work cycle, and the new workspace will likely be a nicer environment to work in.

Getting your staff on board from the start is crucial for a hassle-free office move.

Use Your Office Relocation as a Catalyst

An office move is a time of seismic shift for your company, so utilise it as a chance to makeover other aspects of the way you work too. Change needs to be carefully managed, but it can open new opportunities and improve employee well-being.

Perhaps you want to shake up your organizational structure, bring in flexible working hours to boost team morale, or maybe you’d like to introduce an agile work methodology to your business.

Whatever changes you think would benefit your company, moving into a new office is the perfect time to implement them.

Update Your Business Address

This one seems obvious, but it’s easy to overlook – especially as your company’s address details are everywhere these days. When you’ve committed to moving, you need to update this information.

Don’t forget places like:

  • Email signatures
  • Business cards
  • Letterheads
  • Google / Google Maps
  • Yell
  • Your website

Celebrate the Move

No matter your reasons for moving, treat it as a cause for celebration. Once you’ve moved into your new workspace, throw a party for your team, important clients, and key stakeholders.

A fun social event will help alleviate any stress caused by relocating, give your staff a chance to let off some steam, and act as a way of saying thank you for their co-operation and hard work.

Don't Sweat it

Moving office can be strenuous, but as long as you plan ahead, consult closely with your team, and get the logistics right, you’ll have your business relocated without so much as breaking a sweat.

For a more in-depth look at getting your office move right, download our Ultimate Office Move guide, which includes details on what you need to consider before, during, and after your relocation and handy tips to ensure it all goes smoothly.   

Click here to download the Ultimate Office Move Guide and Checklist.