An office move is a great opportunity to revitalise your workplace, motivate your employees, and support your business going forward. It's also a chance to future-proof your company, update your office design, and enhance your internal culture. That being said, it's not always easy to plan, manage, and execute your move without disruption.
Here are four of the most important things to consider when moving office that'll ensure a painless, stress-free move.
Firstly, define the reasons driving your desire to move offices. Outline what it is you and your team aim to get out of the new space. Do you need a more agile, flexible environment? Are you expanding to meet growth demands? How much space will you need? You’ll need to address these questions and establish the key factors motivating the change.
Use your long-term goals and objectives to kick-start your office move. You'll have a greater chance of success if you have a solid vision from the outset. Work with upper management and set out your targets, budget, and schedule to manage disruption.
One of the most crucial parts of any office move is planning. It gives you the chance to outline projected resource costs, solidify designs, and consult experts. Plus, it provides a great opportunity to work out any potential kinks before you start your fit out or refurbishment.
Map out a timeline and divide your larger objectives into smaller tasks that are easier to digest. This will provide you with a schedule that's not only easier to adhere to, but much simpler to roll out across your workforce.
Remember, don’t get too caught up with staying exactly on plan. There’s scope to be fluid and adaptable across the entire process. Things change, timescales move, and, often, unexpected events can delay or interrupt your original plan. Don't panic. If you take your time to craft an effective strategy, then small issues can be easily overcome and won't get in the way of your office move.
You’ll have to consider how the move will affect your employees. As such, constant communication with your staff is essential before and during your office move. It's worth holding regular meetings, brainstorming ideas, and working out the best course of action to avoid disruption amongst your existing workforce.
Be completely open with your staff at all times. Office moves work better when everyone is fully-on-board from the start. To prevent any miscommunication, involve your employees throughout the entire process and listen to what they have to say. Their feedback is crucial, as they're the ones that are working in the office day-in-day-out. Any upcoming changes are going to impact them the most. So take the time to understand their thoughts on the matter.
Make the benefits clear and reassure your staff that any disruption is temporary. The long-term positives will outweigh the short-term negatives, so don't worry if some employees are sceptical at first – they'll soon come around.
An office move is a great opportunity to implement other changes across your business. Planning a re-brand? Updating your workplace culture? Bringing in fresh office design? There's no better time to start progressing in these other areas of your business than during an office move.
Whether you're looking to introduce more flexibility, agile working, or a different set of company goals, use your move as a springboard for further developments.
Moving offices is an exciting time, so remember to enjoy it. Just also remember that preparation is key. For more useful office move tips, download our ebook today.